Attendee Information

for the 79th General Convention

The blue links in the menu above either go directly to that portion of this page, or directly to an information document.

 
 

Housing

The Housing process for the 79th General Convention in Austin, Texas begins with receiving group block requests from all Dioceses.  

 Our negotiated sleeping room rates are offered from $139 to $145 per night, plus 15% tax. 

The Convention Office has a limited number of rooms to sell to individuals.  For a list of the rooms available Please go to: https://book.passkey.com/go/attendeeepiscopal  (Please note there is a 5 night minimum length of stay to book these rooms). 

If our individual rooms are no longer available we recommend you go to www.austintexas.org and follow the links for “Pack your bags”.

Exhibitor housing information will be sent from the Fern Exposition Company and will be available, with the ability to book on-line, starting in February of 2018.  Please note you must be an exhibitor and there is a minimum 5 nights stay for these rooms.

Transportation information for attendees of the 79th General Convention at Austin can be found here.

 

For any questions regarding Housing, please contact Patrick Haizel at phaizel@episcopalchurch.org.

 

 
 

       Hotel Staff Hospitality and Diversity Training

Leadership from the Office of General Convention met with each General Manager from all Hotel properties contracted for our event.  The importance of offering a welcoming and accommodating environment for the amazingly diverse community gathered for the 79th General Convention was the foundation of these discussions.  As a result, we received staff training information from either the hotel or owning company to share with our members.

Fairmont Code of Ethics

Fairmont Discrimination and Harassment Prevention Policy

Hilton Diversity Overview

Hilton Diversity & Inclusion

Interstate Hotels Overview (Hampton Inn and Suites)

White Lodging Overview (JW Marriott, Hyatt Place, Courtyard by Marriott, and Residence Inn hotels)

 
 
 
 

Registration Information

 

Registration for the 79th General Convention in Austin, Texas is now open

To register as an individual, please go to:  https://registration.generalconvention.org

 

Diocesan and Group facilitators are responsible to register those people they included in their housing blocks. If you are a member of an official deputation or a Diocesan delegate to the ECW triennial meeting, please contact your Diocesan Office to confirm your registration.

 

Registration fees have been set as follows:

Bishops/Deputies/Alternates: $600
ECW Delegates: $475
Visitors (Pre-registered): $130

 
 

Registration options that will be available for purchase on-site only for the 79th General Convention:

Visitors who register at the Convention Center: $140 (for entire convention)
Youth Visitors 12-18: $30 (for entire convention)
Visitors registering for only one day: $50 (per day)
Access to visit the Exhibit Area only: $15 (per day)

 
 

Visitor Registration fees (with the exception of Exhibit Area only) allow access to all areas of the General Convention, including the Visitor galleries in the House of Deputies and the House of Bishops, Legislative Committee rooms and hearings, the Exhibit Area and Worship.                                   

 
 

Please note:

  • All registrants are required to show a photo ID at the time of registration.
  • Registration will open at 9:00am in Exhibit Hall 1 at the Austin Convention Center on July 3rd, 2018
 
 

If you plan to bring a group of 10 or more individuals to the General Convention at the same time, please contact Patrick Haizel at phaizel@episcopalchurch.org to discuss pre-registration options. 

 
 
 

Volunteering

 
 

We invite you to join us in the Jesus Movement by welcoming the gathering of the Episcopal Church to Austin, Texas.  

The meetings of The General Convention and The Episcopal Church Women need the support and dedication of volunteers to operate efficiently.  Volunteers experience an understanding of the governance of The Episcopal Church and will meet others from the Diocese of Texas as well as people from all over The Episcopal Church. You may volunteer for as little as a half a day or for multiple shifts over many days.  There are a variety of volunteer opportunities available for many skills and talents.

To register to volunteer and select shifts that suit your interest and availability, please go to https://79genconvepiscopalchurch2018volreg.my-trs.com/

The 79th General Convention is scheduled for July 5th – 13th, 2018 at the Austin Convention Center. 

We appreciate your interest in contributing your valuable time to support The General Convention and the Triennial Meeting of the Episcopal Church Women.

 
 

Children's Program for General Convention 2018

 

Schedule:

Tuesday, July 3  – Open House

July 4 – 13 – Open 7:15 a.m. through close of business sessions.

Ages: Birth through completed fifth grade (volunteer options available for 6th grade and up – see below)

Cost: $50 per day (lunch and snacks included)

 

Why Children at General Convention?

The General Convention Children’s Program is so much more than just a place for children to be while their parents do church work. Children are a part of the Episcopal Church and the Anglican Communion and it is essential they are present. Providing meaningful programming can impact the lives of our youngest Episcopalians. It is an opportunity that not only transforms the child, but can lower the average age of deputations by allowing parents/guardians of school-age children to serve as deputies. Having children on-site means the entire church community is present. It has been reported that the presence of the children impacts how bishops and deputies go about their work and gives meaning and context to the decisions being made.

This year sunshine will be pouring out of the General Convention Children’s Program.  Our curriculum will be grounded in the Episcopal Relief and Development’s Abundant Life Garden Project with stories from Godly Play. We will celebrate God’s creation.  The essential need for water, restoration of our soil, diversifying our crops, protecting our bees and assuring a bountiful harvest.

 Join us for stories, crafts, community art projects and explore some of the magnificent sights of our host city Austin.

 The deadline for registrations is June 29th. Register at:   

https://DFMS.formstack.com/forms/gccp18

 

At the 75th General Convention in 2006 in Columbus, Ohio, Resolution 2006-D058 passed and directed:

 “That the Joint Standing Committee on Planning and Arrangement be directed to make age-appropriate care and educational programs available for children birth to age 12 available for the duration of the 76th General Convention and all future General Conventions; and be it further resolved that all dioceses and provinces be encouraged to provide similar services for conventions and synod meetings.”

For more information: Email Caren Miles – carenm@diocal.org

 

Information about Counselors and Jr. Counselors

For youth in 6th through 12th Grade:

Applications are now open for youth to serve the General Convention Children’s Program as a youth volunteer. To apply, please click here: http://DFMS.formstack.com/forms/gc_childrensprogram_youth_volunteers_2018

Applicants MUST meet the following criteria: 

  • Currently in sixth-12th grade (and be between the ages of 12 and 18)
  • Have parent(s) already registered for General Convention as a bishop, deputy, exhibitor, or volunteer (and parents agree to take responsibility of their teen while not on duty)
  • Be willing to work various shifts during General Convention
  • Can be in Austin all day July 3 for training

We are looking for youth who are willing to work hard and have fun. We are especially looking for individuals who:

  • are good working in teams
  • enjoy being able lead as well as follow
  • are good listeners
  • see working with children at convention as a ministry to the church

Applications will be accepted through June 15. Notification of acceptance or denial as a counselor will be communicated to each applicant within 10 days of submission. A recommendation from the applicant’s clergy person and one other adult with whom the applicant has worked is required. Youth Counselors will need to be in Austin on Tuesday, July 3, for training.

For more information: Email Caren Miles – carenm@diocal.org

 

For Adult Volunteers

Adult Volunteer Counselors are invited to apply here: http://DFMS.formstack.com/forms/gc_childrensprogram_adult_volunteers_2018

Applications will be accepted through June 15. Notification of acceptance or denial as a counselor will be communicated to each applicant within 10 days of submission. A recommendation from the applicant’s clergy person and one other adult with whom the applicant has worked is required. Counselors will need to be in Austin on Tuesday, July 3, for training.

For more information: Email Caren Miles – carenm@diocal.org

 

 
 
 

Hotel Meeting Rooms & Affiliated Events

Meeting space at several General Convention hotels has been contracted by The Executive Office of the General Convention.  Assignment of meeting space to support the work of the General Convention and the meeting of the Episcopal Church Women is our priority.  Once these assignments are established, meeting space is available to other Episcopal groups for use.

The following hotels will have meeting space available:

  • JW Marriott Austin
  • Hilton Austin
  • Hyatt  Place Austin Downtown
  • Courtyard Austin Downtown

If your group would like to request the use of space for a meal event or meeting function, please complete a meeting room request form by going to:  https://www.generalconvention.org/meetingroomrequest

Meeting space assignments will be confirmed by March 2018.  Requests may continue to be submitted after this time.

Once your meeting space is confirmed, it is the responsibility of the group to work directly with the hotel on details of your event or function and to establish credit for charges that might be incurred.

To better assist attendees, we are publishing an Overview Calendar that will include affiliated events. Your event will be published on this calendar. If you wish to not publish your event, please make note in the comment section of your request.

***

If you are conducting an affiliated Episcopal event at another venue, but would still like to include it on our Overview Calendar, please click here to submit your request.

If you have any questions, please contact Brian Murray at (212) 716-6329 or by email at bmurray@episcopalchurch.org.

 
 

Accessibility Guide and Medical Assistance Information

 

For information on Accessibility and Medical Assistance, go to the following link:

Accessibility Guide and Medical Assistance Information.

 
 

Transportation Discounts and Other Information

 

For information about using A&I travel for discounts, and about local ground transportation, click the following link:  Transportation

 
 

Restaurants in the Austin Convention Center Area

 

For a list of accessible restaurants in the Austin Convention Center area, click the following link: 

Convention Center District Accessible Restaurant Guide

 
 

Exhibitors

 

Our exhibit area is designated as a market place and educational center for Deputies, Bishops, clergy and lay people from around our church and the world.  Exhibiting at this convention provides a unique opportunity to reach this diverse audience.  For the first time, we are offering an option for vendors to be present during our event for nine or four days.

If you are interested in being an Exhibitor at the 79th General Convention, please follow the below link:

https://episcopalgc.fernexpo.com/default.html

Fern Exposition Company is handling the oversight of our Exhibit area.  The ONLY official information with regards to Exhibiting at the 79th General Convention will either come from The Executive Office of General Convention or Fern Exposition.

To see an interactive map of the exhibit hall with profiles for each exhibitor, go to the page provided by Fern Exposition at the following link:  http://s23.a2zinc.net/clients/Episcopal/2018GC/Public/EventMap.aspx?shmode=E

 
 

Media Credentials

 

Application for credentials for media representatives planning to cover the General Convention 2018 of the Episcopal Church are available online https://www.episcopalchurch.org/form/general-convention-2018-media-application.  The media kit is available at https://www.episcopalchurch.org/general-convention-media-kit.

Three types of media credentials are available:

  • Onsite, for those who will be attending;
  • Offsite, designed to provide virtual access to media representatives unable to attend General Convention 2018;
  • A combination of Onsite and Offsite for those who are able to attend for a defined time.

A webinar for all media will be held in May; date and details will be announced later.

Media policies and procedures for General Convention 2018 can be found at https://www.episcopalchurch.org/media-policies-and-guidelines-general-convention-2018.

Deputies/alternates and vendors/exhibitors to General Convention 2018 are not eligible for media credentials.

Credentials will be available beginning at noon on Tuesday, July 3 in the Austin Convention Center.

For more information contact Neva Rae Fox, Episcopal Church Public Affairs Officer, mpublicaffairs@episcopalchurch.orgail to:, 212-716-6080.